Booster By-Laws | Mason HS Girls Lacrosse

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BY-LAWS OF THE MASON HIGH SCHOOL WOMEN'S LACROSSE BOOSTER CLUB

ARTICLE I: NAME

The name of this association of Mason High School, known as a satellite support club of the Athletic Booster Council, shall be the Mason High School Women's Lacrosse Booster Club (aka MHSWLBC).

ARTICLE II: PURPOSE

1) This association shall provide supplemental financial support, encourage, and advance the athletic program and related activities of the Mason High School Women's Lacrosse Team

2) This association shall promote good sportsmanship, set an example of high integrity, encourage the highest level of school spirit, and strive to develop character and high ideals of all women's lacrosse team members.

3) This association shall NOT seek to direct the technical activities or policies of the school administration or of the school officials (coaches) who are charged with responsibility of conducting the athletic program.

ARTICLE III: MEMBERSHIP

1) Membership shall consist of all parents and/or guardians of eligible lacrosse players attending Mason High School.

2) Each player designated on a team following tryouts represents one vote for the corresponding parents and/or legal guardians.

ARTICLE IV: OFFICERS

1) Elections: Each year, the membership shall elect for the ensuing year, a President, Co-President, Vice President(s), VP of Communication, Treasurer and one Member-At-Large. The election process and possible open positions will be discussed at the April meeting so that nominations can be accepted and distributed to all members prior to the elections. Officers shall be elected by a simple majority vote of those members present at a scheduled meeting in May of each year. Elections in May allow for transitions to occur in June/July. Two parents and/or legal guardians of the same player may not hold simultaneous officer positions in the same year. Members may run for consecutive terms in their current office or another office. A parent and/or legal guardian may not hold more than one officer position at a time.

2) Officer's Tenure (Fiscal Year): Will be from July 1 of the current year through June 30 of the following year. An individual may be elected to the same office in consecutive years.

3) Vacancies: Should the President be unable to fulfill the term to which elected, the Vice-President shall assume the office of President. Should any of the other offices be vacated prior to the expiration of the elected term, the President shall appoint a booster organization member to the vacated office for the remainder of the unexpired term. It would be encouraged that the current vice president would replace the outgoing president to continue the established mission of the MHSWLBC.

4) Removal of Officers from Office:

a. By a majority board vote an officer can be removed from the board for just cause including but not limited to:

i. Participating in activities that are counter to the Purpose as stated in Article II of these ByLaws.
ii. Failure to fulfill their responsibilities as an officer or a Board member
iii. Failure to actively participate in board meetings and board activities

5) Duties of the Officers:

a. The President:

i. Shall preside at all meetings of this association
ii. Shall personally represent the association or appoint a delegate where representation is deemed advisable.
iii. Shall appoint committees and committee chairs.
iv. Shall perform all other duties usually incident to the office of President.
v. Shall prepare the agenda for the monthly meetings.

b. The co-President

i. Shall preside at all meetings of this association
ii. Shall personally represent the association or appoint a delegate where representation is deemed advisable.
iii. Shall appoint committees and committee chairs.
iv. Shall perform all other duties usually incident to the office of President.
v. Shall prepare the agenda for the monthly meetings.

c. The Vice-President(s):

i. Shall, in the absence or disability of the President, preside at meetings and perform the duties of the President.
ii. Shall have such powers and perform such duties as may be delegated to him/her by the President.
iii. Shall perform all other duties usually incident to the office of Vice President.

d. The VP of Communication:

i. Shall keep the attendance and minutes of all organizational meetings and distribute same to the membership after each monthly meeting.
ii. Shall keep other reports as required.
iii. Shall perform all other duties usually incident to the office of Communication.

e. The Treasurer:

i. Shall keep the financial records of this association, collect the deposit of all monies, and pay bills on approval of the officers.
ii. Shall follow the necessary accounting practices as required (suggested) by the Mason City Schools Board of Education and its Treasurer.
iii. Shall establish, for vote of the membership in September and, in conjunction with the other officers, a budget for the upcoming fiscal year.
iv. Shall perform all other duties usually incident to the office of Treasurer.

f. Member-At-Large:

i. Voting member of the board.
ii. Shall have such powers and perform such duties as may be delegated to him/her by the President.

ARTICLE V: MEETINGS

1) Booster meetings shall be held monthly (Meetings in July and December are optional dependent on need). The day and week shall be consistent. If a conflict arises with a scheduled meeting date, a new date will be chosen and communicated to the booster organization.

2) Booster meetings shall be coordinated with the school event/facility scheduler so they will be set and posted in advance with the Mason Schools yearly activity calendar.

3) All votes needed by the membership at monthly meetings shall require a simple majority of the members present to be valid and binding for the organization.

4) All meetings should include a review of the minutes from the previous meeting, presentation of a current written financial report, reports from committees/activities where appropriate, old business, and new business. The minutes from the previous meeting should be posted to the Girls Lacrosse website and/or emailed prior to the next meeting so that members of the booster organization can read them for approval before the meeting.

5) Meetings shall be presided over by the President, or Vice President (in absence of the President). If these officers are not present, then the Secretary or Treasurer may preside over the meeting.

6) MHSWLC Board member only meetings (Elected officers) are suggested (if needed) in addition to the monthly membership meetings to discuss direction and execution of Booster goals and activities. These meetings should be scheduled as needed.

ARTICLE VI: FINANCIAL

1) The funds for this association shall be used to further the MHSWLBC Purpose as stated in Article II of these By-Laws.

2) The MHSWLBC fiscal year shall be from July 1 to June 30

3) Association funds are to be deposited with the Treasurer’s Office of Mason City Schools in accordance with their procedures, and held in a sub-account for the benefit of the Mason High School Women's Lacrosse Boosters.

i. The Treasurer of the MHSWLBC shall make the deposits of funds to the Office of the Treasurer of the Mason City Schools.
ii. A second checking/savings account may be held at a local bank for the deposit of the funds raised by the adult members of the lacrosse boosters.

4) Association funds may be expended following the practices of the Mason City Schools Office of the Treasurer, and/or at the direction of the officers of this organization.

i. The Treasurer may make withdrawals from the Mason City Schools account and/or the second checking/savings account to pay any expenditure(s) to members upon approval of the officers of the organization.
ii.. The President may also make withdrawals and payments for expenditures, with officer's approval, and forward such accounting paperwork to the MHSWLBC Treasurer for record keeping purposes.
iii. The budget established by the Treasurer will be reviewed and approved by the members in September.
iv. Expenses include in the approved budget do not require additional officers approval for expenditure.
v. The President can solely approve up to three unbudgeted expenditures per fiscal year that are $500.00 or less. Any unbudgeted expenditure that exceeds $500.00 will require the approval of a minimum of three officers prior to funds being expended.
vi. Receipts shall be required for all expenditures or reimbursements to members. g. Contracts pertaining to the mission of the MHSWLBC may be entered into and shall be signed by the President and the Secretary or Treasurer of the organization. In the event either officer is unable to sign a contract the contract may be signed by another member of the elected board. No contract may be executed without approval of a minimum of three members of the elected board.

5) Because of the financial needs to carry out the mission of the MHSWLBC, fund raising will be an integral part of the activities of the members of the booster club and the lacrosse players. Although not participating in fund raising activities will not prevent a child from being a member of a lacrosse team it is understood that all lacrosse players benefit from the fundraising activities and therefore participation in fundraising activities is highly encouraged. Ohio law requires that when students enrolled in a public school are involved in fundraising activities that benefit the school or a club to which they are a member, the funds raised and collected shall directly benefit the students of that club.

6) This association is organized as a nonprofit organization and no member shall have any legal or equitable ownership of any of its funds or property. In the event of the dissolution of this association, any funds or property remaining shall be turned over to the Mason High School Athletic Booster Council for exclusive use by the Mason High School Women's Lacrosse Team. In the case of the dissolution of the lacrosse program, the funds shall become the property of the Mason High School Athletic Booster Council and used at their discretion. ARTICLE VII: AMENDMENTS The By-Laws of this Association may be amended at any regularly scheduled meeting by a simple majority affirmative vote of the members present, provided due notice of the proposed amendment(s) has been provided in writing to all members at least seven (7) days prior to this meeting.

Last Amended: May 16, 2023